Effective Date: 18 August 2026

Last Updated: 18 August 2026

K. Kings International Career Consulting Pvt. Ltd., trading as Kings International Career Consulting (“Kings”, “we”, “our”, or “us”), respects your privacy and is committed to handling personal information responsibly, securely, and transparently.

This Privacy Policy explains how we collect, use, store, disclose, transfer, and protect personal information when you:

• visit or interact with our website;
• contact Kings by telephone, email, social media, WhatsApp, messaging services, or in person;
• submit an enquiry or book a consultation;
• use our counselling, admission, visa, scholarship, accommodation, insurance, travel, financial guidance, or related student services;
• submit documents to us;
• participate in our Refer & Earn program;
• register for events, webinars, consultations, or other Kings activities; or
• otherwise communicate or interact with Kings.

By using our website or voluntarily providing personal information to us, you acknowledge that you have read and understood this Privacy Policy.

1. About Kings

K. Kings International Career Consulting Pvt. Ltd. is an education consultancy based in Kathmandu, Nepal.

We provide services relating to international education, including student counselling, university and college applications, scholarship guidance, application documentation, student visa guidance, accommodation support, health insurance assistance, foreign exchange guidance, travel assistance, pre-departure preparation, post-arrival support, and other related student services.

We currently assist students interested in studying in destinations including the United Kingdom, Canada, Australia, the United States, Germany, France, the United Arab Emirates (Dubai), and Malta.

Because international education involves institutions and authorities located outside Nepal, some personal information may need to be shared internationally in order for us to provide the services requested by you.

2. Information We May Collect

The information we collect depends on how you interact with Kings and which services you request.

We aim to collect only information reasonably necessary for the relevant service.

Personal and Contact Information

We may collect:

• Full name
• Date of birth
• Gender, where relevant
• Nationality
• Residential or mailing address
• Telephone or mobile number
• Email address
• Emergency contact details
• Preferred contact method
• Social or messaging contact information where you communicate with us through those platforms

Identification and Travel Information

Where required, we may collect:

• Passport information and passport copies
• Citizenship or national identification information
• Visa and immigration information
• Previous visa applications or refusals
• Immigration history
• Travel history
• Travel plans and flight information
• Dependent or family information where relevant to an application

Academic and Professional Information

We may collect:

• Academic transcripts
• Academic certificates
• Degrees and qualifications
• Educational history
• English or other language test results
• IELTS, PTE, TOEFL, Duolingo, or equivalent scores
• Academic references
• Letters of recommendation
• Statements of Purpose
• Personal statements
• CVs and résumés
• Employment history
• Work experience letters
• Professional qualifications
• Portfolios or other application materials

Financial and Sponsorship Information

Where necessary for university admission, visa processing, foreign exchange, scholarship applications, or related services, we may collect:

• Bank statements
• Bank balance certificates
• Income information
• Employment information
• Sponsorship information
• Sponsor relationship documents
• Tax documents
• Loan information
• Business information
• Property or asset-related supporting documents
• Tuition payment information
• Financial support evidence
• Scholarship or funding information
• Other financial documents required by institutions or authorities

We may also collect limited bank account, digital wallet, or other payment information where necessary to process an approved referral reward or other payment.

Kings does not require you to provide full payment-card credentials through ordinary website enquiry forms.

Health and Insurance Information

Where relevant to student visa, travel, health insurance, or admission requirements, we may collect limited health-related information such as:

• Health insurance information
• Insurance policy details
• Medical examination completion information
• Medical or health documentation required by an institution, insurer, or immigration authority
• Other health-related information that you voluntarily provide and that is necessary for the service requested

Because health information can be particularly sensitive, we seek to handle such information only when reasonably necessary.

Appointment and Enquiry Information

When you contact Kings or book a consultation, we may collect information such as:

• Your name
• Phone number
• Email address
• Address
• Preferred destination
• Intended course or study level
• Academic background
• Preferred consultation date or time
• Preferred communication method
• Questions or messages you submit
• Other information you voluntarily provide in the form

Referral Program Information

When you participate in our Refer & Earn program, we may collect:

Information about the referrer:

• Full name
• Phone number
• Address
• Contact details
• Preferred method of receiving an eligible referral reward
• Payment or digital wallet information where necessary for payout
• Referral history and payment status

Information about the referred student:

• Full name
• Phone number
• Address
• Study interests
• Academic or study-abroad information voluntarily supplied through the referral form
• Other information provided by the referrer or later provided directly by the referred student

If you provide us with another person’s personal information, you confirm that you have their permission, or another lawful basis, to provide that information to Kings and for Kings to contact them regarding the referral.

You should not provide confidential academic, financial, passport, health, or immigration documents belonging to another person without their knowledge and permission.

Communications and Consultation Records

We may retain information contained in:

• Emails
• Telephone communications
• WhatsApp or other messaging communications
• Website forms
• Consultation notes
• Social media enquiries
• Feedback
• Complaints
• Support requests
• Other correspondence with Kings

Website and Technical Information

When you use our website, certain technical information may be collected automatically, including:

• IP address
• Browser type
• Device type
• Operating system
• Screen or device information
• Pages visited
• Date and time of visits
• Approximate geographic location derived from technical information
• Referring website or page
• Website interaction information
• Cookie identifiers
• Analytics and performance information

This information is generally used to operate, protect, understand, and improve the website.

3. How We Collect Personal Information

We may collect information directly from you when you:

• Submit an enquiry
• Book a consultation
• Request counselling
• Visit our office
• Submit documents
• Apply to an educational institution through Kings
• Request visa-related assistance
• Request scholarship assistance
• Request accommodation, insurance, foreign exchange, banking, travel, pre-departure, or post-arrival support
• Participate in our Refer & Earn program
• Subscribe to updates
• Register for an event or seminar
• Comment on website content
• Communicate with us through telephone, email, WhatsApp, social media, or another communication channel

We may also receive information from:

• Parents or guardians
• Referrers
• Educational institutions
• Universities and colleges
• Authorized institutional representatives
• Application platforms
• Scholarship providers
• Visa processing providers
• Government authorities
• Service providers involved in your application
• Other parties you have authorized to interact with Kings

4. How We Use Personal Information

We may use personal information to:

• Provide education and career counselling
• Evaluate student profiles and eligibility
• Recommend countries, universities, colleges, courses, or programs
• Process university and college applications
• Prepare, review, and submit application documents
• Communicate with universities and institutions
• Assist with offer letters and admission processes
• Assist with scholarships and funding opportunities
• Assist with student visa preparation and processing
• Prepare or review visa-related documentation
• Assist with accommodation
• Assist with health insurance
• Assist with foreign exchange and tuition payments
• Assist with student banking preparation
• Assist with travel and pre-departure arrangements
• Provide post-arrival support
• Provide information about study and work pathways
• Manage consultations and appointments
• Manage our Refer & Earn program
• Verify referral milestones and process eligible referral rewards
• Respond to enquiries and requests
• Provide customer and student support
• Communicate important application updates
• Maintain student and client records
• Prevent fraud, abuse, duplicate referrals, or unauthorized activity
• Improve our website and services
• Measure website performance and usage
• Maintain website security
• Manage events, seminars, webinars, and information sessions
• Send service updates and, where permitted, marketing communications
• Meet legal, regulatory, accounting, contractual, or governmental requirements
• Establish, exercise, or protect legal rights where necessary

We will generally use personal information for the purpose for which it was collected, for purposes reasonably connected with the service requested, or as otherwise permitted or required by applicable law.

5. Consent

Where consent is required, Kings will seek appropriate consent before collecting, using, or disclosing personal information.

By voluntarily submitting information for counselling, university applications, scholarships, visa assistance, referrals, or other services, you authorize Kings to process that information as reasonably necessary to provide the requested service.

You may withdraw consent for certain uses by contacting us.

Withdrawal of consent will not necessarily affect processing that occurred before withdrawal and may prevent Kings from continuing an application or providing a service that requires the relevant information.

6. Confidentiality of Student Documents

Student documents may contain highly confidential personal, academic, financial, identification, immigration, and health information.

Kings will take reasonable steps to maintain the confidentiality of documents entrusted to us.

Documents will be accessed, used, or shared only where reasonably necessary for:

• Counselling
• University or college admission
• Scholarship applications
• Visa or immigration-related processing
• Insurance
• Accommodation
• Foreign exchange or tuition payment support
• Other requested student services
• Legal or regulatory requirements

Students should provide only genuine, accurate, and necessary documents.

7. Sharing Personal Information

Kings does not sell or rent personal information to advertisers or unrelated third parties.

We may share relevant information where necessary with:

• Universities
• Colleges
• Educational institutions
• Institutional representatives
• Admission and application platforms
• Scholarship providers
• Visa application centres
• Embassies and consulates
• Immigration and government authorities
• Health insurance providers
• Accommodation providers
• Travel service providers
• Foreign exchange or banking service providers
• Professional advisers
• Technology, hosting, email, form-processing, analytics, or security providers
• Service providers assisting Kings in delivering requested services
• Law enforcement or government authorities where disclosure is legally required

We seek to limit the information shared to what is reasonably necessary for the relevant purpose.

Third parties that receive your information may process it under their own privacy policies and legal obligations.

8. International Transfers of Personal Information

International education services necessarily involve communication with organizations located outside Nepal.

Depending on your chosen destination, personal information may be transferred to or accessed by organizations in countries such as:

• United Kingdom
• Canada
• Australia
• United States
• Germany
• France
• United Arab Emirates
• Malta

Information may also be processed in other countries where relevant service providers or technology infrastructure are located.

International transfers may be necessary to:

• Submit admission applications
• Obtain offer letters
• Process scholarships
• Complete visa applications
• Arrange accommodation or insurance
• Process other requested student services

Kings will take reasonable steps to disclose information only to appropriate parties and for legitimate purposes connected with the services requested.

9. Refer & Earn Program Privacy

Kings operates a referral program through which individuals may refer prospective students.

Information submitted through the referral program will be used to:

• Identify the referrer
• Contact the prospective student
• Record the referral
• Prevent duplicate or fraudulent referrals
• Track the referred student’s eligible referral milestones
• Verify whether referral conditions have been satisfied
• Process eligible referral rewards

Referral information will not be used to guarantee admission, scholarship, or visa outcomes.

If you refer another individual, you are responsible for ensuring they are aware that you are providing their contact information to Kings.

The referred student may ask Kings to stop contacting them at any time.

10. Marketing and Communications

Kings may contact you regarding:

• Your enquiry
• Counselling sessions
• Applications
• Appointments
• Document requirements
• Visa or admission updates
• Services you requested
• Events
• Deadlines
• Scholarships
• Intakes
• Relevant education opportunities

Where permitted and appropriate, we may also send promotional or informational communications.

You may ask us to stop sending non-essential promotional communications at any time.

Opting out of marketing will not prevent Kings from sending necessary communications relating to an active application, appointment, referral, or service request.

11. Website Forms

Information submitted through website forms may be stored within our website systems, email systems, or other authorized systems used by Kings to manage enquiries and student services.

Please do not submit unnecessary sensitive documents through a general enquiry form.

Where Kings provides a dedicated document-submission method, students should use that method for confidential academic, financial, identification, or visa documents.

12. Blog Comments and User-Submitted Content

Where comments or other user-submitted content are enabled on the website, we may collect information such as your:

• Name
• Email address
• Website, if voluntarily provided
• Comment
• IP address
• Browser or technical information used for spam detection, security, or website administration

If you choose an option that asks the website to remember your name or details for future comments, cookies may be stored on your device.

Please do not publish confidential personal information in a public website comment.

13. Cookies and Similar Technologies

Our website may use cookies and similar technologies.

Cookies may be used for purposes such as:

Essential Functionality

To operate the website and provide functions requested by users.

Preferences

To remember selected settings or information where appropriate.

Analytics and Performance

To understand how visitors use the website, identify popular pages, measure website performance, and improve the user experience.

Third-Party Features

Some website features may be provided by third parties, such as:

• Google services
• Google Reviews
• Maps
• Embedded videos
• Social media platforms
• Analytics tools
• Other embedded content

These providers may set their own cookies or collect technical information in accordance with their respective privacy policies.

You can control or disable cookies through your browser settings. Blocking certain cookies may affect website functionality.

Where a cookie preference tool is provided on our website, you may also manage applicable preferences through that tool.

14. Analytics and Website Performance

Kings may use third-party analytics and website-management services to understand website traffic, usage, performance, and technical issues.

Depending on the services enabled on the website, analytics information may include:

• Pages viewed
• Visit duration
• Approximate location
• Browser information
• Device information
• Traffic source
• Interactions with website features

Such information is primarily used to improve website performance, usability, content, and security.

15. Google Reviews and Embedded Third-Party Content

Our website may display content from third-party services, including customer reviews, maps, videos, or social media content.

When you interact with embedded third-party content, the relevant provider may receive technical information about your device or interaction.

Kings does not control how an external provider processes information on its own platform.

We encourage users to review the relevant provider’s privacy policy where appropriate.

16. Data Retention

Kings retains personal information only for as long as reasonably necessary for purposes including:

• Providing requested services
• Completing university applications
• Completing visa-related processes
• Managing referrals and reward records
• Maintaining client and business records
• Complying with accounting, legal, regulatory, institutional, or contractual obligations
• Resolving disputes
• Responding to complaints
• Preventing fraud
• Protecting legitimate business and legal interests

Different categories of information may be retained for different periods.

When information is no longer reasonably required, Kings may securely delete, destroy, anonymize, or otherwise dispose of it in accordance with applicable law and internal procedures.

17. Security of Personal Information

Kings takes reasonable administrative, technical, and organizational measures designed to protect personal information against:

• Unauthorized access
• Unauthorized disclosure
• Misuse
• Alteration
• Accidental loss
• Destruction

Access to confidential student information should be limited to personnel or service providers who reasonably need access for authorized purposes.

However, no website, electronic communication system, cloud service, or storage method can be guaranteed to be completely secure.

Students should also protect their own information by using secure devices, avoiding public sharing of documents, and notifying Kings promptly if they believe their information has been compromised.

18. Third-Party Websites and Services

Our website may link to websites operated by:

• Universities
• Colleges
• Government authorities
• Visa providers
• Insurers
• Accommodation providers
• Banks
• Financial providers
• Airlines
• Social media platforms
• Other external organizations

Kings is not responsible for the privacy, security, content, availability, or practices of independently operated third-party websites.

We encourage you to review their privacy policies before providing information directly to them.

19. Information About Minors

Some prospective students may be under 18 years of age.

Where we need to process personal information relating to a minor, Kings may request the involvement or consent of a parent or legal guardian where appropriate or required by applicable law, an educational institution, or another relevant authority.

Parents and guardians should supervise the submission of sensitive documents relating to minors.

20. Your Privacy Rights

Subject to applicable law and any relevant exceptions, you may request to:

• Know whether Kings holds personal information about you
• Ask what information we hold
• Request access to relevant personal information
• Correct inaccurate or incomplete information
• Ask how your information is being used
• Withdraw consent where processing depends on consent
• Request deletion or disposal of information where legally permissible
• Object to or opt out of certain marketing communications
• Raise a concern or complaint about our handling of your information

Certain information may need to be retained despite a deletion request where retention is reasonably necessary for legal, contractual, regulatory, institutional, accounting, fraud-prevention, or other permitted purposes.

To make a privacy request, please contact Kings using the details at the end of this Policy.

We may need to verify your identity before acting on a request involving personal information.

21. Security Incidents and Data Breaches

If Kings becomes aware of a security incident affecting personal information, we will take reasonable steps appropriate to the circumstances to:

• Investigate the incident
• Contain the incident
• Reduce potential harm
• Restore security where appropriate
• Make notifications where required by applicable law

22. Changes to This Privacy Policy

Kings may update this Privacy Policy from time to time because of changes to:

• Our services
• Website features
• Technology
• Third-party providers
• Business practices
• Legal or regulatory requirements

The latest version will be published on our website with an updated effective or revision date.

We encourage users to review this Privacy Policy periodically.

23. Governing Law

This Privacy Policy is intended to be interpreted in accordance with the applicable laws of Nepal, including the Privacy Act, 2075 (2018) and other applicable laws and regulations.

Nothing in this Privacy Policy is intended to limit any privacy right or legal protection available to an individual under applicable law.

24. Contact Us

If you have questions, concerns, requests, or complaints regarding this Privacy Policy or the way Kings handles personal information, please contact:

K. Kings International Career Consulting Pvt. Ltd.
Trading as Kings International Career Consulting

Office: Level 1, Star Mall, Putalisadak, Kathmandu, Nepal

Website: www.kkings.com.np

Email: info@kkings.com.np

Phone: +977 985 112 4148  |  +977 1 4012589

For privacy-related requests, please include “Privacy Request” in the subject of your email where possible so that your request can be directed appropriately.

Last Updated: 18 August 2026

K. Kings International Career Consulting Pvt. Ltd. is committed to treating the personal information entrusted to us responsibly and maintaining appropriate confidentiality throughout each student’s education journey.